GST · E-Way Bill
E Way Bill Format Pdf (India, 2026)
If you move goods for your business, the e-way bill is the document that has to travel with the consignment. People often search for an "e-way bill format PDF" expecting a blank template to fill, but the e-way bill is generated on the government portal and downloaded as a PDF, not typed into a Word file. This guide explains the format, every field that appears on it, how to get the PDF, and how long it stays valid.
- What it is: an electronic document (Form GST EWB-01) for moving goods, generated on ewaybillgst.gov.in with a unique number.
- No blank template: the e-way bill is generated online and downloaded as a PDF, not filled into a Word file.
- Threshold: generally needed for consignments above Rs 50,000, with some state and goods-specific exceptions.
- Two parts: Part A is consignment details; Part B is transport and vehicle details.
- Validity: limited and based on distance travelled; it can be extended within the allowed window.
- Accuracy: wrong GSTIN, value, HSN or vehicle number can flag the consignment and surface at reconciliation.
01What an e-way bill is
An e-way bill is an electronic document required for the movement of goods under GST. It is generated in Form GST EWB-01 on the e-way bill portal at ewaybillgst.gov.in and carries a unique e-way bill number (EBN). Once generated, it is available to the supplier, the recipient and the transporter, and the PDF or the number must accompany the goods in transit.
So there is no editable blank "format" to download and fill by hand. You enter the details online, the portal builds the document in the fixed format, and you download or print the PDF.
PDF, not a fillable template
The reason a plain fillable e-way bill template does not exist is that the document must carry a portal-generated number and be linked to your GST records. Any genuine e-way bill PDF comes from the portal after you enter the consignment details.
02When you need one
As a general rule, an e-way bill is required when goods of a consignment value above Rs 50,000 are moved, whether for a supply, a return, or an inward supply from an unregistered person. Some states set their own threshold for movement within the state, and certain goods and situations are exempt or need a bill even below the limit.
- Above the threshold: movement of goods over the value limit generally needs an e-way bill.
- Who generates it: usually the registered supplier or recipient; the transporter may generate it in some cases.
- Exemptions: certain exempt goods, specified items and some short movements do not need one.
03The format: Part A and Part B
Form GST EWB-01 has two parts. Part A holds the consignment details and Part B holds the transport details. The printed PDF shows both along with the e-way bill number and its validity.
| Part | What it contains |
|---|---|
| Part A | GSTIN of supplier and recipient, place of dispatch and delivery (PIN codes), document (invoice/bill) number and date, value of goods, HSN code, and reason for transport |
| Part B | Transporter details, mode of transport, and the vehicle number or transport document number |
The generated PDF also shows the unique e-way bill number, the date and time of generation, and the valid-until date. Part B can be updated if the vehicle changes during transit. For the related annual return layout, see our note on the GSTR-9 format PDF.
04How to generate and download the PDF
The steps on the e-way bill portal are broadly these:
- Log in at ewaybillgst.gov.in with your GST credentials.
- Choose "Generate New" under e-way bill and enter the Part A details from your invoice.
- Add the Part B transport details, including the vehicle or transport document number.
- Submit to generate the e-way bill number (EBN).
- Open the generated bill and use "Print" to download or save the PDF.
For regular dispatches, the portal and linked tools let you generate bills in bulk or straight from your invoicing software, which avoids re-typing. A related format many businesses keep handy alongside this is the Form 15G Part 2 filled sample for TDS declarations, though that is a separate document.
05Validity and common mistakes
An e-way bill is valid for a limited period that depends on the distance the goods travel, broadly counted as roughly one day per block of distance, with longer trips getting more days. If the goods cannot reach in time, the bill can be extended within the allowed window.
The common mistakes that lead to problems in transit are:
- Letting the e-way bill expire before the goods arrive, without extending it.
- A mismatch between the vehicle number on the bill and the actual vehicle.
- Wrong GSTIN, value or HSN code, which can flag the consignment at a check.
- Not updating Part B when the vehicle is changed mid-journey.
Because the bill links to your returns and invoices, errors here can surface again at reconciliation, so accuracy at generation saves work later.
06How Claw Tax helps
Claw Tax and Accounts is an online tax, GST and accounting service for India that connects you with a verified chartered accountant at a fixed, published price, with a Claw reviewer checking every filing before it is submitted.
Generating a one-off e-way bill is free on the portal and most businesses can do it themselves once they know the fields. Help is worth it when e-way bills are tied into regular GST filing, when consignment values and HSN codes must match your returns, or when a reconciliation query has already come up.
With Claw Tax and Accounts, a verified chartered accountant keeps your GST returns, invoices and e-way bill records consistent, files at a fixed published price, and a Claw reviewer checks the figures before submission, with reminders for each due date. This is not tax advice; a verified CA handles your specifics.
07Frequently asked questions
Is there a blank e-way bill format PDF I can fill in?
No. The e-way bill is generated on the government e-way bill portal in Form GST EWB-01 and then downloaded or printed as a PDF. It must carry a portal-generated e-way bill number linked to your GST records, so a plain fillable template would not be a valid e-way bill.
When is an e-way bill required?
As a general rule, when goods of a consignment value above Rs 50,000 are moved. Some states set their own threshold for movement within the state, and certain goods and situations are exempt or need a bill even below the limit. Confirm the current threshold and exemptions on the portal.
What information is in Part A and Part B?
Part A holds consignment details: the GSTINs of supplier and recipient, dispatch and delivery places with PIN codes, the invoice number and date, the value of goods, the HSN code and the reason for transport. Part B holds transport details, including the mode of transport and the vehicle or transport document number.
How do I download the e-way bill PDF?
Log in to the e-way bill portal with your GST credentials, choose Generate New, enter the Part A and Part B details, and submit to get the e-way bill number. Then open the generated bill and use the Print option to download or save it as a PDF.
How long is an e-way bill valid?
Validity is limited and depends on the distance the goods travel, broadly around one day per block of distance, with longer trips getting more days. If the goods cannot reach in time, the bill can usually be extended within the allowed window. Confirm the current validity formula on the portal.
What happens if there is a mistake on the e-way bill?
Errors such as a wrong GSTIN, value, HSN code or vehicle number can flag the consignment at a check and can surface again when your returns are reconciled. Keep Part B updated if the vehicle changes, and extend the bill before it expires. Accuracy at generation avoids trouble both in transit and later.